How to Make Great Photocopies

The task of making a photocopy seems simple enough but with so many different copy machines out there it’s hard to know exactly how to operate each one. Choosing the right paper, preparing the machine, and recognizing important buttons can simplify the photocopying process.

Preparing Originals

1. Choose an original:

Make sure the original is in good condition Crisp and clean originals will make the best copies. When possible print originals on heavyweight paper from an inkjet or laser printer so they are fresh and of a high, clear quality. Undo any folds or creases. These may interfere with copy clarity. These do not transfer well to copies and can obstruct copy text or images.  Remove staples, tape, torn pages, etc. before making copies. Smooth paper feeds easily through the machine and has less chance of getting jammed or damaged.

2. Wipe down the glass:

Foreign objects like dust or dirt on the glass can cause blemishes on your copies. Cleaning glass thoroughly can make for a cleaner copy. Unplug the machine to start cleaning the glass. Then apply a small amount of glass cleaner to a soft sponge and gently wipe away dirt. Dry immediately with a lint-free cloth. Remember to never apply liquid directly to the glass as this can leak into the machine and cause expensive damage.

Related post: How To Buy A Photocopier For An Office

3. Keep the machine clean:

Cautious handling of the copy machine simplifies the photocopying process, saves time, and prevents waste, poor quality copies, and machine damage. Avoid placing fingertips directly on the copy glass. This prevents the transfer of dirt and oils from your hand to the machine. Never place sticky-notes over an original. The residue of the sticky part can attract dirt that will harm both the original and the machine.

Preparing the Copier

1. Press the ‘Start’ button:

This will turn the machine on. It is usually a large, green button. It may read “Start’ or it may not have text on it. Allow the machine to warm up. Take this time to locate the ‘Stop’ or ‘Cancel’ button for future reference. This button is usually red. Some copiers have a power saving mode. This enables the machine to stay on without wasting too much energy. If the machine is in power saving mode, pressing the ‘Start’ button should wake it up.

2. Stack your copy sheets:

Arrange them on top of each other. Pick them up and align them using two hands, holding the stack as you would a sandwich. Make sure there are sheets out of line or folded edges.

3. Place blank sheets in the paper tray:

The Xerox machine will pull your standard or mid-weight sheets from the paper tray (or feed) in order to make the copies. It is usually a drawer located near the bottom of the machine. Keeping the sheets in order, gently place them on the tray.

Related post: How To Put Ink Cartridges In A Printer

Using the Copier

1. Choose your photocopy feature:

This may depend on whether the machine has both a copy glass and an automatic document feeder. These features depend on the copy machine you are using. Copy glass gives you more control over your copies. Place the original face down and match it to the arrows or margins around the glass for proper alignment.

The machine should recognize when an original has been placed on the glass. With the glass, it is easier to center your original and you have the option to zoom. To zoom in on an original, jot down the measurements of the image you wish to enlarge, visible at the perimeter of the glass.

Decide how large you want the image to become. This is your target dimension. Remember not to choose a target dimension larger than the paper size. Divide the target dimension width by the actual image size width and multiply this by 100. You can use height instead if you wish. The result is the enlargement percentage. It is the number you will enter into the menu under the enlargement or zoom option.

The automatic document feeder is a feature on most copy machines no matter their size. While it gives you less control over your results, it is useful when you have multiple pages to copy. Simply slide the originals in order into the feeder tray.

2. Adjust contrast:

The contrast will make text and images stand out from the background. This will make copies clearer and easier to read. On most copiers, you select the contrast option from the menu. Once you have selected contrast, use the scale on the screen or the arrows on the keyboard to indicate higher or lower contrast.

3. Select lightness or darkness:

There should be a scale on the screen or arrows on the keypad to indicate this. Newsprint, color to black and white, or photos will need to be lightened. Light text, light colors, or pencil drawings need to be darkened to show up well.

4. Do a test copy:

Enter 1 under quantity and examine the result. If you are satisfied you can proceed with a higher quantity. This is especially important when trying the contrast or zoom features for the first time. It is also easy to misalign a copy on the glass. Keep adjusting until the copies are as clear and centered as possible. Adjust settings in the machine if your copy is not how you like it. Pages that have been ripped out of a notebook (torn edges) can be moved over or there may be a margin shift button on the machine to make a better copy.

If the paper has become jammed, the machine will show you the location of the jam and may have steps for you to follow to clear the trapped page and continue. An error message means the copier does not have enough information to start copying. Make sure you entered copy quantity and color.

5. Select quantity:

Use the keypad or screen to enter the number of copies you need. Once you have entered your quantity, press the large copy button. If something goes wrong, press the red ‘Stop’ or ‘Cancel’ button. It may take the machine a few seconds to stop.

Source: wikihow

Leave a Reply

Your email address will not be published. Required fields are marked *